Apologies for absence

The following members were present:-

Paul Hudson	Johnathon Townsend	Steve Houghton
Steve Girt	Mercedes Martin	Wil
Christine Hudson	Megan Burras
Gareth Williams	Rebecca Hudson
Jennifer Hudson	Steve Burras

The following Guests were present:-

Maria Girt

Mick Foster

Apologies were received from:-

Adam Goodman	James Corden	Mark Hudson
Craig Cook	Luke Burras	Stella Stejskal

Minutes of previous meeting

The minutes of the AGM 2001 were accepted as a true representation – proposer Christine Hudson, seconded by Wil

Matters arising

The Club t-shirts are on the way. All the designs and transfers have been purchased.

President’s Report

Paul Hudson gave a brief summary of the year’s activities. He highlighted the number and variety of meets and mentioned the good turnout despite the Foot and Mouth crisis. In particular the potholing and the North Wales hut meets were cited as particularly memorable occasions. He thanked all members for taking part and looked forward to another successful year.

Secretary’s Report

Steve Girt presented the Secretary’s Report for 2001-2002. The Secretary’s responsibilities currently cover minute taking, correspondence, managing the Club’s website, organizing meets, and membership applications:-

Meetings – 3 committee meetings have been held through the year. Minutes of these meetings are published on the website. Topics for discussions have included outstanding membership fees, Club t-shirts, Saturday versus Sunday meets, Club Treasurer.

Correspondence – There has been frequent correspondence with the BMC regarding such issues as a Club representative at the Yorkshire and Humberside Area Meetings (PH), , Membership, Insurance, Foot and Mouth, and Huts. The Club also receives advertisements and news from organizations such as Training Centres, Courses, Retailers and Equipment manufacturers. Those organisations that advertise their services through the post and have websites have links to their website placed on the Wok and Rice homepage. Membership of the BMC includes a monthly copy of High Mountain Sports. Each individual member should also receive a personal copy of Summit magazine.

Web Site – the Club website continues to grow with added links and meeting minutes. However, there is a distinct lack of contributions from club members (probably because the secretary ends up organising all the meets). He looked forward to receiving more reports in future so the club could keep a historical record of past events.

Meet Organisations – a great deal of effort has been spent organizing the Club’s Meets throughout the year. The Secretary has organised 9 out of the 13 weekend meets including 3 hut meets (to Scotland and Wales (2)).

New Members – The club membership stands at 31. This is made up of 18 full members, 9 concessions and 4 social members. New members this last year were Gareth, Luke Pope, Mike and Stella

Treasurer’s Report

The President presented the Treasurer’s Report. The Balance Sheet showed a closing balance £3.84 less than the opening balance. The Debtors are those members who paid into the Slush Fund but didn’t attend the Scotland Meet. Their £10 credit will be knocked off their 2002-2003 membership fees. The difference between the trip fees and accommodation fees can be explained by the use of £90 of the Slush Fund as trip fees (plus £96 of last year’s fees).

Election of Officers

The President still has one year of his term left to stand. The Secretary was elected unopposed. Steve Burras was elected as Treasurer. He was proposed by Steve Girt and seconded by Wil.

Meets for the coming Year

The meeting concluded with an open discussion on the subject of meets for the coming year. These will be published on the club website under meetslist.htm

WOK & RICE CLUB BALANCE SHEET
1/5/01 - 30/4/02

Opening Balance	£100.22

Income
Membership Fees Collected	£218.00
Slush Fund	£130.00
Interest	£0.26
Trip Fees	£653.50
Total Income	£1,001.76

Expenses
BMC Affiliation Fee	£130.60
Accommodation Expenses (including £96 of previous year outstanding)	£875.00
Total Expenses	£1,005.60

Closing Balance	£96.38

Debtors
Slush Fund Donators	£40.00
Total Debtors	£40.00

Creditors
None	£0.00
Total Creditors	£0.00

PROFIT	-£43.84

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