AGM Agenda and Minutes 2011

 

Agenda of the 93rd Annual general Meeting on Tuesday 8th March 2011

7:45pm at the Corn Market Hall

 

Apologies

1.  Minutes of the 2010 AGM

2.  Report of the committee (secretary)

3.  Accounts (treasurer)

4.  Motions submitted to the meeting (i) Membership fees for 2012 (secretary)
(ii) Officers' Honoriaria (J Weed)

5.  Election of Officers

6.  Election of management committee

7.  Appointment of Auditors for 2010 (Mr P Hector)

8.  Appointment of solicitors (Wilson Brown)

9.  Date of next AGM

 

 

Note: The following members retire and are eligible for re-election: -

B Mitcheson, G Elson, N Elson, T Munt, S Munt, S Ludwig, C Hulston, N Glazebrook.

 

Minutes of the 93rd Annual general Meeting of Kettering Allotments Association

Tuesday 8th March 2011, 7:45pm at the Corn Market Hall
Present: S Munt, A Munt, Nikki  Glazebrook, Dai Johnson, C Hulston, G White, N Mitchell, B Mitcheson, R Attwood, Glenn Cherry, Margaret Pitcher, N  P Elson, V Cotton, J Weed, D Haylett, C Hulston, K Lumbis, N Glazebrook, Heather Jackson, Sam Vater, Richard Vater, Miriam Broadway, A Broadway, V Simmons, M Ozdemir, Mr Lewis, Mr Jackson, Sandy Ludwig.
Apologies; Malcolm Dickson, Libby Andrews, Mandy Chappell, Ilona Bickle, Tim Goggin
1.    Minutes of the 92nd  AGM were read and agreed as a true record. Proposer T.Munt, seconded G.White, all in favour. It was noted that the key fobs suggestion had been accepted and the new key fobs were distributed after the AGM.
2.    The secretary’s annual report was presented and accepted by the meeting.
3.    The treasurer’s report was presented, including the full financial statement by the auditors as sent to the Financial Services Authority (FSA). The treasurer also presented a summary, showing the finances of the year. It was noted that the bill from Anglian Water was much higher this year, reflecting our recent concerns over the cost of mains water. Rents have not been increased for 5 years. A vote of thanks was recorded for the treasurer. A motion to accept the financial report was proposed by C Hulston, seconded by J Weed and carried unanimously.
4.    Election of Officers – R Attwood as secretary, proposed by S Ludwig seconded by M Broadway, carried unanimously. D Johnson as treasurer, proposed by S Munt, seconded by C Hulston, carried unanimously.
5.    Re-election of retiring members of the management committee. Proposed by J Weed, seconded by G White and carried unanimously.
6.    Appointment of auditors – Mr Philip Hector to be re-appointed. Proposed by D Johnson, seconded by J Weed, carried unanimously.
7.    Appointment of Solicitors –it was agreed that we shall consult the NSALG (National Association of Allotment and Leisure Gardeners) first for any legal advice, as we get this advice with our membership of that body. We shall only engage our own solicitor if the NSALG advise as such, and we shall consider their recommendations in such a case. Proposed by John Weed, seconded by George White, carried unanimously.
8.    Motions from the committee. A motion to increase the membership subscription to our association from the current £1 per annum to £2. The reason for this is to cover the cost of our membership of the NSALG, which is charged on a per-member basis. This motion was proposed, on behalf of the committee by R Attwood, discussed by the members present, seconded by M Broadway and carried.
9.    Motions from individual members of the association. A motion to increase the honorarium paid to the Secretary and Treasurer was proposed by J Weed. He noted that the current amount had been set at £200 per annum over 15 years ago. When the current secretary took over, the amount was split 50/50, so that the Treasurer and Secretary have been allocated £100 p.a. each. The proposal is to increase it to £150 each, seconded by Glen Cherry, discussed by the members present and carried.
10.    Date of next AGM. To be confirmed, but second Tuesday in March 2012.
11.    Any Other Business. The following items were raised by members present and discussed. The management committee will take these items to its next agenda and consider them:-
12.    Suggestion from Margaret Road (Mr Lewis) that the water trough in the top riding be moved to the middle of the riding so that no plot is too far from it.
13.    Suggestion that all fields have the stewards’ telephone numbers on the notice boards.
14.    Suggestion that all the remaining mains water taps be replaced by troughs.
15.    Suggestion that using a hosepipe to fill up water tanks or barrels be forbidden.
16.    Noted that Kev Lumbis (Scott Road) has a trailer and is willing to transport water buts within a few miles if anyone has a source of free barrels etc.
17.    Likewise, noted that the free manure near Margaret Road required a trailer or van-load. The supplier of the manure will not agree to cars and small loads of a few bags being taken away.
18.    Noted that a source of low-cost chicken feed has been found and a discount obtained. See Sandy Ludwig about this.
19.    Concerns about driving on the ridings in wet weather, especially over winter. This ruins the grass and produces muddy ruts. Margaret Road close their riding to vehicles in winter months. Agreed to source 5mph speed limit signs and work with those members who drive to their plots to overcome this problem at Scott Road.
20.    Question whether the maximum size of hut rule is being broken by those plots with chickens. It was noted that there is some contradiction between the hut size rule and the requirement to house chickens securely and maintain their welfare.
21.    An incident where one member had sprayed herbicide which may have drifted onto a neighbouring plot was mentioned.
22.    The issue of the litter in the copse adjacent to the Northfield Avenue allotments was mentioned. Noted that this is not our land and belongs to KBC.  Suggestions were made, including contacting Councillors, suggesting they consider using their empowering communities funds to improve this. Nikki to contact Kettering General Hospital newsletter, as most of the litter is dropped by people as they walk to and from the hospital.

End of meeting 9:00pm