Minutes of the 91st Annual General Meeting of Kettering Allotments Association, held on
Tuesday 10th March 2009 at 7.45 pm at the Corn Market Hall, Kettering

Present:- Linda Haylett, Dean Haylett, Iain Gardiner, Arthur Pettes, Joe Jervis, N.Mitchell, G. White, Haether Cotton, Vernon Cotton, Vince Simmons, Jim Higgs, Margaret Pitcher, Dai Johnson, Nikki Glazebrook, Sandra Hulston, Libby Andrews, John Andrews, Adam Bagshaw, John Weed, Malcolm Dickson, Kev Lumbis, Jenny Allenby, Dave Allenby, Ann Wright, Barry Wright, Monica Ozdemir, Kate Buckby, Russell Attwood, Brian Mitcheson, Tony Munt, Sue Munt, N. Elson, Chris Hulston.

Apologies:- D.Bulley, Sandy Ludwig, P.Hector (accountant).

1.    Minutes of 2008 AGM were signed as a true record. (proposed J.Jervis, seconded G.White).

2.    Secretary’s report of the committee’s work 2008-9. See attached copy. Vote of thanks to the secretary proposed J.Jervis, seconded T. Munt).

3.    Accounts presented by the treasurer (Mr Dai Johnson). These have been prepared according to the rules of the FSA by Mr Hector.  Vote to accept the accounts proposed by George White, seconded by Malcolm Dickson. Agreed.

4.    Rule changes. The committee suggested two rule changes to the membership. First suggestion is a new rule concerning rats and other vermin:-
“Any member who has a source of vermin on his/her plot must take effective measures to eliminate the vermin and report this to the field steward. Professional help (eg pest control department at KBC) must be paid for by the member concerned if their own efforts fail to control the vermin. Repeated infestations on one plot may lead to disciplinary action.
Second suggestion is a minor change to rule 17c, replacing the word “should” by “must”
The above rule changes were presented by the secretary and discussed. The first was then  proposed by Chris Hulston and seconded by Dean Haylett; the second was proposed by Tony Munt and seconded by Lev Lumbis. Both were passed unanimously.

5.    A proposal from a member (Mrs D Bulley) had been received by the secretary. This concerned changing the name of the association. The proposal has not been seconded, but as a courtesy was put to the meeting for voting. The proposal was not carried.

6.    Election of Officers. Secretary Mr Russell Attwood, Treasurer Mr Dai Johnson. Proposed by J Weed, seconded Malcolm Dickson. Agreed.

7.    Election of committee members. Proposed by J.Weed, seconded George White, Agreed.

8.    Appointment of auditors 2009. Mr P.Hector.  Proposed J.Weed, seconded S. Munt. Agreed.

9.    Appointment of solicitors, Wilson Brown. Proposed J.Weed, seconded D.Johnson.

10.    Date of next AGM, to be advised (but anticipated mid March 2010).