1. NAME
The Society shall be known as the Cardiff Philatelic Society.

2. OBJECTS
The objects of the Society shall be to stimulate interest in the collection and study of stamps and postal history, and to promote social contacts between collectors.

3. MEMBERSHIP
Any person interested in the objects of the Society may become a member, subject to the right of the Committee to approve, refuse, or terminate any membership without giving a reason.

4. ANNUAL SUBSCRIPTIONS
The subscriptions shall be determined yearly at the Annual General Meeting and shall become due on the first meeting of the Society each season. A person who has paid the subscription for the current session becomes a paid-up member. Only paid-up members shall be eligible to vote and benefit from the activities of the Society.

5. MANAGEMENT
  5.1   The Officers of the Society are the President, Chairman, Vice-  Chairman, Secretary, Assistant Secretary, Treasurer, Packet Secretary and   Publicity Officer. The Committee shall consist of the Officers and a maximum   of five other   members.
  5.2   The affairs and business of the Society shall be conducted by the   Committee.
  5.3   Four Officers shall form a quorum at any meeting of the Committee.
  5.4   The Officers, members of the Committee, and an auditor shall be elected   annually by a vote of members present at the Annual General Meeting.
  5.5   Nomination for any Officer or Committee member shall be made in   writing to the Secretary. Normally this should be done at least 14 days before   the Annual General Meeting, however nominations will be accepted at the   Annual General Meeting. Nominations must be seconded and have the   approval of the nominee.
  5.6   The Committee shall have the power to co-opt up to two members to   the Committee for a specific purpose.
  5.7   Any casual vacancy on the Committee shall be filled by the Committee as   it considers appropriate.
  5.8   The Committee shall meet as often as may be necessary.
  5.9   The Secretary shall call a meeting of the Committee if requested to do so   by two officers.
  5.10  The Committee shall have full and absolute powers to decide any   matters not covered by these General Rules.
  5.11  No  Officer  or  member  of  the  Committee  shall  hold  more  than two
  offices at the same time.

6. SECRETARY
The Secretary or the Assistant Secretary shall convene all meetings of the Society and shall keep minutes of the proceedings of Annual General Meetings, Special Meetings and of Committee Meetings.

7. TREASURER
Subscriptions shall be payable by 31 October annually to the Treasurer who shall report to the Committee the name of any Member in arrears. The Treasurer shall present an annual statement of finances of the Society to the Annual General Meeting.

8. MISCELLANEOUS
  8.1   Every paid-up member shall be provided by the Secretary with a copy of
  the General Rules.
  8.2   Paid up members may join the Federation of South Wales Philatelic   Societies Exchange Packet Circuit subject to a vacancy and the approval of   the committee.
  8.3   The General Rules may only be amended at the Annual General Meeting,   or at a Special Meeting. Any proposed amendment must be submitted in   writing to the Secretary and be supported by at least three members. The   Secretary shall give members at least 14 days notice of any proposed   amendment. A public announcement made at a meeting shall constitute such   notice.
  8.4   A Special Meeting shall be called by the Secretary if requested in writing   by three or more paid up members. The Secretary shall give members at least   14 days notice of any proposed amendment. A public announcement made at   a meeting shall constitute such notice. No business other than that specified in   the request shall be discussed at this Special Meeting.
  8.5   The Society may only be wound up at the Annual General Meeting, or a   Special Meeting. Any proposed cessation must be submitted in writing to the   Secretary and be supported by at least three members. The Secretary shall   give members at least 14 days notice in writing of any vote to wind up the   society. The vote for cessation must be passed by at least 60% of paid up   members. Any Society funds, after all expenses have been paid, shall be   divided equally between all paid up members at a Special Meeting called by   the Committee within 1 Year of the vote to close the Society. All trophies to   be returned to donors or their legal representatives

Adopted 21st June 2005
Amended 12th June 2007