The
Administrative Committee shall consist of President, Vice-President,
Chairman, Vice-Chairman, Treasurer, Secretary, Match Secretary (Mixed
League), Match Secretary (Men’s and Junior Leagues), Match Secretary
(Winter League), Registration Secretary, Tournament Secretary, Trophy
Secretary, Tennis Lancashire Representative, Sponsorship Co-ordinator,
ex-officio members of the Executive Committee and eight elected
representatives. The Committee shall have the authority to co-opt.
The President,
who need not be a member of the Tennis League, shall be nominated by the
Administrative Committee and elected at the AGM for a period of 3 years,
but shall be eligible for re-election. The President is an ex-officio
member of all committees and in the event of him/her being present at
the AGM, shall receive an invitation to chair the meeting. The
AGM may also elect Vice-Presidents who shall hold office for an
indefinite period.
Election of all other officers and Committee members takes place at the
AGM.
The Committee
shall:
All protests must be in
writing and posted to the
League Secretary not later
than seven days after the
match, accompanied by a fee
of £20.00 (refundable only
if the protest is upheld).
A copy of the protest must
also go to the Secretary of
the club which is the
subject of the protest.
On appeal, a personal
hearing can take place.
If confirmation of the
original decision takes
place after a personal
hearing then Members have a
further right of appeal to
the BSF Executive Committee
if there is evidence of a
breach of the Tennis League
Rules.
Name:
The
Organisation shall be called "Bolton Sports Federation Tennis
League".
Government:
An
Administrative Committee elected at the Annual General Meeting (AGM)
shall govern the League. All members of the Administrative Committee,
ex-officio members of the BSF and a representative from each club can
attend any annual meeting.
Policy:
The policy of
the League shall be that agreed upon by the representatives at the AGM.
Objective:
To
promote the game of Tennis.
Administrative
Committee:
Elections:
Quorum:
A committee
meeting shall be quorate when seven members are present.
Duties
of the Administrative Committee:
(a)
consider all
matters referred to it and take expedient action.
(b)
be
responsible for the administration of the League, for conforming to BSF
Fundamental Rules and for submitting an Annual Report and League Account
to the AGM with any such further information that may be required.
Duties of the
Chairman:
The Chairman
shall preside over the AGMs of the League when the President is absent
or due for re-election, with powers to summon special meetings of the
Committees through the Secretary.
Duties of the
Vice-Chairman:
The
Vice-Chairman shall deputise in the absence of the Chairman. In the
absence of both, the members present will elect the Chairman.
Duties of the
Secretary:
The Secretary shall:
(a)
with the Chairman, be
responsible for calling all meetings, preparing minutes and for
maintaining the records of the League.
(b)
submit to the
Committees, all matters of league business.
(c)
be responsible
for all correspondence received and sent.
(d)
be provided with
a deputy on request.
Duties of the
Treasurer:
The Treasurer shall:
(a)
collect all
members’ subscriptions, fees and fines etc. and be responsible for all
League monies.
(b)
pay all
reasonable expenses incurred by the League.
(c)
prepare
annually, an income and expenditure account made up to 30th November or
such other date as shall from time to time be decided.
(d)
submit to the
Committee meetings, statements of funds, balances and where required,
explain any variations.
Subscriptions
and Finance:
The funds of the
League are under the control of the Administrative Committee and
deposited in a bank/building society, approved by the Committee, in the
name of the League. The Treasurer will sign all cheques and drafts and
the Chair or Secretary will countersign.
Standing
orders for meetings:
(a)
There will be no
discussion on the minutes except as to accuracy. Rescinding of
resolutions cannot take place except by a proposal at a subsequent
meeting with a two-thirds majority
(b)
All motions must
be proposed and seconded before a debate takes place.
(c)
The following
motions may be proposed and seconded without notice and the question
put: (i) to suspend the meeting, (ii) to adjourn the meeting, (iii) to
proceed to next business, (iv) that the vote takes place. Such motions
require a two-thirds majority in favour.
(d)
Items for
inclusion on the agenda for Committee meetings must be with the
Secretary 48 hours before the meeting.
(e)
Any Other
Business at Committee meetings can only include urgent items.
(f)
Each
member shall have one vote. The Chairman only has the casting vote in
the event of a tie.
(g)
Voting shall be
on a show of hands.
(h)
At the AGM,
which will be held in December, (i) each Club shall have one vote on
changes to the rules (provided that they are represented at the Notice
of Motion Meeting (NOM) in November), and (ii) each Club and League
Officer shall have one vote on other matters. No person can have two
votes in different capacities.
Membership:
(a)
All applications for League
Membership shall be subject
to acceptance at the AGM.
(b)
A team shall be deemed to be
a member of the League on
receipt of all required
subscriptions, fees etc. by
the League Treasurer.
Appeals: