Chair, Glenda Parkinson opened the Meeting at 7.45 pm.

Presentation of the Charity cheque for £3,820.00 was presented, by Dave Jolly, the League Secretary to the Michael Williams Trust. The trustees thanked the League once again for supporting their charity this year and raising such a huge amount.

No apologies received.

The minutes as circulated and presented by the League Secretary were accepted as a true and correct record of the meeting.

Glenda began by acknowledging the success the season had seen for Rounders. The Interleague teams showed this very well, from the Juniors to the Over 60s teams. She explained about the League being involved in Clubmark and Bolton Sports Activity Mark accreditations. The League will also be looking more at the possibility of producing a training video for both players and referees.

A point was made that photographs of Under 18 year old players was not allowed under the terms of our Child Protection policy, and asked that all referees, captains and club members to be vigilant and support us in this matter.

Sympathies were expressed towards the families of several members associated with Rounders who had sadly passed away this year, particularly John Shaw and Brian Brooks, both of whom ran teams and refereed.

Concern was expressed regarding the number of fines paid this season, noting that it is a minority of teams that fail to fulfill commitments therefore end up being fined. One example in particular was a team who had only been given 4 referee fixtures yet managed to fail to fulfill 2 of them!

The Presentation evening was well received this year, particularly the entertainment. Trophies were excellent as ever.

Congratulations were given to all for the charity amount raised for the Michael Williams Trust throughout the season. Thanks were given to everyone for making Glenda proud to be Chair of the League, and best wishes given for next season.

This was presented to the floor along with an explanation of the various elements detailed in its make-up. Thanks were given to all the sponsors. Parks fees would be announced as soon as the League were notified of any changes, and any fee changes would be announced before fee paying night in January.

6.1 Julie Lindley was elected Vice Chair for 3 years.

6.2 Paula Summersfield was elected Match Secretary for 3 years.

6.3 Melanie Berry was elected as Minutes Secretary for 3 years.

6.4 Michelle McLean and Doreen Perkin were elected as a club representative for 3 years.

The committee was given the power to co-opt for the unfilled vacancies.

 The League Secretary read and explained all the rule changes and changes to policy that would be implemented from the close of this AGM.

 7.1  A meeting will be convened for all new Club/Team Secretaries, attendance is mandatory

 7.2  The policy of collecting Fees for the League 3rd Party Liability Insurance on Book Collection Night will continue.

 7.3  Team nominated referees will be expected to referee in all sections of the league.

 7.4  To replace the current format of the Joyce Wilcox Charity Shield with a Tournament  inviting Cup Winners from both this and the Bury league to enter.

 7.5  New policy to cover the ordering of additional trophies to those provided by Competition Rule 23.

 7.6  Amendment of the Individual Registration Form to include a declaration, applicable only when transferring, by the subject player to state that her current team/club secretary has been informed of her intentions to apply for a transfer.

 7.7 Amend Competition Rule 5 by replacing the two £10.00 fines in the final paragraph with £25.00 each.

 7.8  Amend Competition Rule 30 by replacing the £5.00 fine for late or incomplete match cards and cards giving wrong results or names with £15.00.

 7.9  Amend the final paragraph of Competition Rule 43 by replacing “£10-00 with £25-00 in both places.

 7.10 Amend Competition Rule 53 by adding “and at a time” between the words “date” and “set” in the first sentence.

 7.11 Amend Competition Rule 67 by replacing the £10.00 fine with £25.00.

 7.12 Amend Sunday Handicap Cup Constitution and Rules number 6 by placing a comma after “commence” and inserting “with the exception of Semi Finals and Finals,”

 7.13 Add new rule 7 to the Sunday Handicap Cup Constitution and Rules. “Semi Finals and Finals will commence at the time set by the Match Secretary” and renumber the remaining rules.

 7.14 A proposal to increase the expenses paid to referees by each team to £5 from the 2009 competition was moved by the League Secretary and carried by the members present

This agenda item was not required as no vote had taken place.

Following presentations by representatives from ICD Support Group, MHA and JIGSAW, a vote was taken and the floor elected JIGSAW as the nominated charity for 2009. 

All relevant documents were accepted by allocated committee members and Officers of the League.

The meeting was declared closed at 10.00pm.