BoltonSports Federation Ladies' Rounders League

CONSTITUTION  (Amended 2009)

Name:   The League shall be called "Bolton Sports Federation Ladies' Rounders League

Government:  The League shall be governed by a Committee elected at the Annual General Meeting (AGM).

Policy:  The policy of the League shall be that agreed upon by representatives at the AGM, and established at committee meetings.

Objective:  To promote the game of rounders.

Committee:  The Committee shall consist of Chairman, Vice-Chairman, Treasurer, Secretary, Match Secretary, Referees' Secretary, Social Secretary, Results & Registration Secretary, Minutes Secretary, ex-officio members of the Executive committee, two representatives from referees and 15 representatives from clubs. No club shall have more than one of these 15 seats. The Committee have the authority to co-opt.

Election of Committee: With the exception of Executive members, the committee shall be elected at the AGM. All elected members shall serve for a period of three years. In the event of an elected member leaving the committee, the replacement shall serve for the balance of the original period.

Quorum: A committee meeting shall be quorate when a majority of the members are present.

Duties of the committee:

(a) Consider all matters referred to it and take proper and expedient action.

(b) Be responsible for the administration of the League, for conforming to BSF Fundamental Rules and League Rules and for submitting an annual report and League account to the AGM together with further information that may be required.

Duties of the Chairman: The Chairman shall preside at all AGMs of the League and all meetings of the committee, with powers to summon special meetings of the committee, through the Secretary. In the event of an equality of votes for or against any matter, the Chairman shall have the casting vote.

Duties of the Vice-Chairman: The Vice-Chairman shall deputise in the absence of the Chairman. In the absence of both, a chairman shall be elected from those members present.

Duties of the Secretary:

(a) The Secretary shall, with the Chairman, be responsible for calling all AGMs for the League and meetings of the committee, preparing minutes of all such meetings and for maintaining the records of the League. The Secretary shall also submit to the committee, all matters of League business.

(b) Be responsible for all correspondence received and sent.

(c) The Secretary shall be provided with a deputy on request.

Duties of the Treasurer:

(a) The Treasurer shall collect all members' subscriptions, fees, fines etc and be responsible for all League monies.

(b) The Treasurer shall pay all reasonable expenses incurred by the League.

(c) The Treasurer shall prepare annually, an income and expenditure account made up to 31st October.

(d) The Treasurer shall submit to the committee meetings, statements of League funds.

Duties of the Registration Secretary: The Registration Secretary shall be responsible for maintaining the registration details of all players.

Duties of the Minutes Secretary: The Minutes Secretary shall be responsible for the recording of all meetings convened and the preparation of the associated minutes of these meetings.

Duties of the Trophy Secretary: The Trophy Secretary shall: be responsible for all aspects regarding trophies.

Duties of the Results Co-ordinator: The Results Co-ordinator shall be responsible for maintaining the record of all match results, associated league tables.

Subscriptions and finance: The funds of the League shall be controlled by the committee and shall be deposited in a bank/building society, approved by the committee, in the name of the League. All cheques and drafts on the bankers shall be signed by the Treasurer and countersigned by the Chairman or Secretary.

Standing orders for meetings:

(a) No discussion shall be allowed on the minutes except as to accuracy. No resolutions of the committee shall be rescinded except by a proposal at a subsequent meeting with a two-thirds majority, except for appeals.

(b) All proposals shall be moved and seconded before being debated.

(c) The following proposals may be moved and seconded without notice and the question put:-

      1. To suspend the meeting.

      2. To adjourn the meeting.

      3. To proceed to next business.

      4. That the vote be taken.

      Such motions require a two thirds majority in favour.

(d) Items for inclusion on the agenda for committee meetings shall be notified to the Secretary 48 hours prior to the meeting.

(e) Only urgent items shall be taken at Any Other Business at committee meetings.

Voting:

(a) Each member shall have one vote, with the exception of the Chairman who shall only have a casting vote.

(b) Voting shall be on a show of hands.

(c) At the Annual General Meeting which will be held in November, each member team and a referees' representative shall have one vote.

Membership:

(c) Any member club not represented at the AGM, will be subjected to disciplinary action at the discretion of the Committee.

Appeals: Members have a right of appeal against committee decisions.  Appeals must reach the League Secretary within 28 days of notification of a decision.  In the event of the decision being upheld after a personal hearing, members have a further right of appeal to the BSF Executive committee if there is evidence that the rules of the Rounders League have been breached.