BOLTON SPORTS FEDERATION CONSTITUTION
Revised January 1999

Name: The Organisation shall be called "Bolton Sports Federation".

Government: The Federation shall be governed by a Committee elected (except as mentioned below) at the Annual General Meeting (AGM).

Policy: The policy of the Federation shall be that agreed upon by representatives at the AGM, and established at committee meetings in writing.

Objective: To promote and organise competitive sport in Bolton and the surrounding area.

Committee: The Executive Committee shall consist of President, Chairman, Vice-Chairman, Treasurer, Secretary, Auditor, Vice-presidents and twelve other elected members. Also Chairman, Secretary, Treasurer and one nominated representative of each Federated League. The Committee have the authority to co-opt without limit.

Election of Committee: IN ACCORDANCE WITH THE FEDERATION’S FUNDAMENTAL RULES.

Quorum: A committee meeting shall be quorate when seven of the members are present.

Duties of the Committee:

(a) Consider all matters referred to it and take proper and expedient action.

(b) Be responsible for the administration of the Federation, and for submitting an annual report and audited account to the AGM together with further information that may be required.

Duties of the Chairman: The Chairman shall preside at all AGMs of the Federation and all meetings of the Committee, with powers to summon special meetings of the Committee, through the Secretary. In the event of an equality of votes for or against any matter, the Chairman shall have the casting vote.

Duties of the Vice-Chairman: The Vice-Chairman shall deputise in the absence of the Chairman. In the absence of both, a chairman shall be elected from those members present.

Duties of the Secretary: The Secretary shall,

(a) with the Chairman, be responsible for calling all AGMs for the Federation and meetings of the Committee, preparing minutes of all such meetings and for maintaining the records of the Federation.

(b) submit to the Committee, all matters of Federation business.

(c) be responsible for all correspondence received and sent.

(d) be provided with a deputy on request.

Duties of the Treasurer:  The Treasurer shall,

(a) collect all members’ subscriptions, fees, etc and be responsible for all Federation monies.

(b) pay all reasonable expenses incurred by the Federation.

(c) prepare annually, an audited income and expenditure account made up to 30th December on such a date as the Committee shall from time to time decide

(d) submit to the committee meetings, statements of Federation funds, balances and, where required, explain any variations.

Duties of the Auditor:  The Auditor shall audit the Federation accounts, be available to audit the accounts of the Federated Leagues and give a report to the Executive Committee and later to the Annual General Meeting.

Duties of the Officers of the Federated Leagues: Shall be as defined by the respective League Constitutions, or in the absence of a Constitution, as advised by the Executive Committee.

Subscriptions and Finance: The funds of the Federation shall be controlled by the Committee and shall be deposited in a bank/building society, approved by the Committee, in the name of the Federation. All cheques and drafts on the bankers shall be signed by the Treasurer and countersigned by the Chairman or Secretary.

Standing orders for meetings:

1. No discussion shall be allowed on the minutes except as to accuracy. No resolutions of the Committee shall be rescinded except by a proposal at a subsequent meeting with a two thirds majority.

2. All proposals shall be moved and seconded before being debated.

3. The following proposals may be moved and seconded without notice and the question put:-

(a) To suspend the meeting.

(b) To adjourn the meeting.

(c) To proceed to next business.

(d) That the vote be taken. 

Such motions require a two thirds majority in favour.

4. Items for inclusion on the agenda for committee meetings shall be notified to the Secretary 48 hours prior to the meeting.

5. Only urgent items shall be taken at Any Other Business at committee meetings.

 

Voting:

(a) Each member shall have one vote.

(b) Voting shall be on a show of hands.

(c) At the Annual General Meeting which will be held in January, each member club shall have one vote.

Membership:

(a) All applications for membership shall be subject to acceptance by the Executive Committee.

(b) A club shall be deemed to be a member of the Federation upon receipt of all required subscriptions, fees etc by the Federation Treasurer.

Appeals: Members have a right of appeal against Committee decisions. In the event of the decision being upheld, a personal hearing will be granted by the BSF Executive Committee if there is evidence that the rules of the League have been breached.