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Starting Out |
By following these simple guidelines you should be in a position to have your new club up and running in no time.
Constitution – appointment of club officials
Clubs must appoint a Chairman, Treasurer and Secretary to enable the club to function effectively within Norfolk County FA Rules and Regulations. Norfolk County Football Assocaiation will be able to provide you with samples of club rules and accounts. It is also suggested that other people are appointed to assist in other administrative areas of the club.
Finance – income and expenditure to run the club
(Figures below are a guide only and subject to change)
As a new club it will be important to raise funds to run the club and initially these will probably be from player memberships, subscriptions and sponsorship. It is also advisable to keep a list of income and costs to run your team which will help you create a budget of income and expenditure for the season. A simple record of financial income and outgoings is contained in your League Handbook.
Norfolk County FA |
Great Yarmouth & District Football League | Others | |||
|---|---|---|---|---|---|
Player Insurance |
£99 |
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Public Liability Insurance |
£22 |
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NCFA Registration |
£
£70 |
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| Deposit | £50 |
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| League Registration | £20 |
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| Wiltshire Cup | £10 |
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| League Cup | £10 |
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| Handbook | £4 |
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Council Pitch Fees (others will vary) |
£411 |
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| Home Team only | |||||
| Referee Fees | £20 |
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| Referee mileage | 30p |
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Players – registration, eligibility, discipline, child protection & coaching
It is important that clubs are fully conversant with the rules of each competition that they may wish to enter. All discipline at grassroots is administered by Norfolk County Football Association and the Secretary of the club is responsible to ensure that all players are eligible to play. If clubs have any doubts about eligibilities, for example suspensions, they should contact Norfolk County Football Association for details or the League Registration Secretary for other queries.
Insurance – Public Liability, Personal Injury and other policies
Clubs are required to have adequate insurance cover for their players in case of injury or accident whilst playing or travelling to matches. Please note this is mandatory in Norfolk. Clubs must also be covered by public liability insurance. Both these areas are arranged for you by the Norfolk County Football Association.
Affiliation – County Associations & Leagues
A Club will need to affiliate to a Norfolk County Football Association and the Great Yarmouth & District Football League. League Application Form can be downloaded here.
Fixtures – League & Cup Competitions
Fixtures are administered by the Great Yarmouth & District Football League Secretary, who advises clubs of forthcoming matches including the booking of council pitches for those clubs playing their home games on council run pitches. Fixtures are available on this website. All Norfolk County Football Associations run cup competitions which give an opportunity for teams to play against clubs from different leagues or divisions.
Pitches – useful contacts & advice
Apply to the League for council pitches, other local teams, Parish Council or owner of a private ground to hire a pitch. Please note hire charges will vary.
Kit & Equipment
Purchase suitable equipment prior to the start of your fixtures and ensure you have sufficient equipment for all teams in your club. The necessary equipment will include, playing strip (including a change kit), first aid kit, and balls.
Results / Press
Ensure you pass on results of your matches to comply with competition regulations. A result card template can be downloaded here to enable clubs to email results to the League Secretary. All clubs are recommended to establish good relationships with the local press to publish results, match reports and possibly just interesting stories about their club. Good PR will help raise the profile of the club, bring in new players and may even attract some sponsorship.
Administration
See the club action timetable below which covers tasks in pre-season, tasks prior to day of the game, task on the day of the game, discipline and the club annual general meeting (AGM).
Pre-season
Players
Ensure each team has a squad of at least 24 players to cover illness, work committements and other unavailability.
Affiliation
Complete and forward the appropriate documentation and fees to Norfolk County Football Association and League by the deadlines.
Facilities
Arrange pitch(es) which comply with appropriate league regulations and specifications. It is also prudent to arrange/book training facilities early.
Meetings
Organise club/team meetings (eg. Weekly Training, Monthly Management Meeting, AGM). Also attend relevant league or Norfolk County Football Association meetings when required.
Registration
Ensure all players are registered with the League and/or County Associations.
Friendly Fixtures
Arrange fixtures with secretaries of affiliated clubs.
Subscription
Set a subscription for players and members to meet your costs for the season. Carry out fundraising (appropriate to the club).
Delegation
Club Secretaries/Team Managers should seek support from other members to spread the administrative workload where practical.
Prior to the day of the game
Confirm Fixture
eg. kick-off time, colours, directions to ground, availability of pitch with groundsman, match officials.
On the day of the game
Pitch
Ensure pitch is safe and correctly prepared with nets, flags, markings and access to appropriate changing facilities.
Match Officials
Ensure match officials have been paid (home team only).
Refreshments
Provide refreshments where appropriate.
Results
Ensure the result card is completed and emailed or posted to the League Secretary to arrive by designated time. Please note the competition may require the result to be confirmed by telephone to the appropriate official. Level of detail on result card include players first and last names, goal scorers, substitutions, referee's marks and sporting award marks.
Other tasks
Disciplinary Procedures
This is an ongoing task throughout the season. The secretary and players must complete and return appropriate documentation with fines. A record should be kept of players' discipline and ensure any suspended players do not play.
End of season
AGM
Arrange AGM and/or presentation evening.
Acknowledgement to Norfolk County Football Association for much of the content