Welcome to the Netherfield Colts 2004-05 website

THE NETHERFIELD COLTS FOOTBALL CLUB CONSTITUTION 

1.0    NAME 

The name shall be ‘Netherfield Colts F.C. 

2.0    AIMS        

To educate young people through their recreational activities, to develop their physical and mental capacities so they may grow and mature as well balanced members of society and improve their qualities of life.

 3.0    OBJECTIVES 

1. To develop and enhance their physical and social skills.
2. To build their individual confidence through play development and encourage them to work within a team.
3. To encourage members to take responsibility for their own actions
4. To support other members and encourage them to participate and take an active role.
5. To develop and support initiatives for the benefit of its membership.
6. To work in partnership, and seek representation on other organisations for the benefit of its membership.
7. To employ such persons paid or non-paid as deemed necessary to deliver the objectives set out.
8. To consult and inform the membership on all matters relating to fulfilling the objectives set out above.

 4.0    MEMBERSHIP

 Shall be open to all young persons within the age range of 5-18 years and their respective parents/guardians/carers.

 AFFILIATED MEMBERSHIP

 The club teams will be affiliated to its local County F.A. annually

 REGISTER OF MEMBERS

 A register of members shall be maintained through the Club policy membership form and updated annually.

 MEMBERSHIP SUBSCRIPTIONS

 There shall be a charge on joining for each signed up member, which will be agreed annually by the membership voting at the AGM.

 5.0    MANAGEMENT

 A management committee shall be formed and elected at an AGM of the Colts

 COMMITTEE

 A management committee shall consist of not less than 10 persons over the age of 18 according to the following format;

 a)      Officers – 2 (Chair, Vice-Chair, Secretary, Treasurer)

b)     Team representatives – 8 Managers/Coaches (subject to number of teams) 

PERIOD OF OFFICE 

Members shall be elected annually at the AGM to serve for 2 year and shall be eligible for re-election bi-annually at the AGM. 

CO-OPTIONS 

The management committee shall have the authority to co-opt additional persons as deemed necessary to serve as non-voting members to advise or provide specialist assistance on a temporary basis. 

VACANCIES 

In the event of a vacancy occurring the Management Committee may co-opt a persons to fill the vacancy in with Committee 

6.0    MANAGEMENT RESPONSIBILITIES 

Shall be responsible for dealing with the day to day business of the Colts 

1. Shall be responsible for financial matters and control of the Colts assets
2. Shall represent the Colts and shall seek representation on all Voluntary and Statutory bodies which provide services for or who have influence or impact on the Colts membership.
3. Shall set up sub-committees as required from time to time.

7.0    OFFICERS 

Chairperson – shall Chair all Management meetings.  Shall represent the Colts as so delegated and shall submit reports on all matters pertaining to the Colts in accordance with the direction of the Management Committee.

 VICE CHAIR

 As for the Chairperson and shall deputise for the Chair in their absence. 

SECRETARY 

Shall be responsible for keeping all records and reports, to observe all business transactions that all transactions are carried out within all legal requirements and comply with the constitution.  To convene all meetings as may be directed. 

TREASURER 

Shall be responsible for keeping all monies received and paid out.  To maintain bank accounts and ensure that all monetary transactions are carried out through it.  Any bank transaction shall be by cheque and must bear at least two signatures of any of the three Chair/Secretary/Treasurer.  A petty cash amount must be made available at an amount agreed by the Committee and receipt obtained for all such expenditure.  The treasurer shall produce a financial statement bi-monthly at all Management Committee meetings.  Shall be responsible for the arrangement for annual audit and presentation at the AGM. 

8.0    SUB COMMITTEE WORKING GROUPS 

The Management Committee shall establish a sub committee of Team Managers/Coaches to be Chaired by a member of the Colts Management Committee and be responsible for maintaining all minutes and records of meetings and submit reports to the Management Committee, no decision appertaining to the Colts will be taken without full consent of the Management Committee. 

WORKING GROUPS 

Working groups will be established from time to time to work on projects deemed by the Management Committee, these shall be Chaired by an elected representative, all records reports of such working groups will be submitted to the Management Committee for approval and decision before such projects are actions. 

9.0    MEETINGS 

The Colts Management Committee shall meet bi-monthly the first of which shall be the AGM or as such at the times as may be required. 

The Sub Committee Team Manager/Coaches shall beet bi-monthly alternating between Management Committee meetings. 

Working groups shall meet when deemed necessary. 

10.0 VOTING 

Shall be decided by a simple majority of members present.  In the event of a tied vote the Chairperson shall have the casting vote. Voting shall be by show of hands. 

A ballot shall be held on request of no less than 4 persons at the meeting. 

11.0 QUORUM

 A quorum for a meeting of the Colts Management Committee shall be not less than 6. 

12.0 VESTED INTEREST 

Any person having any interest on the issue of the Colts business shall declare such interest to the meeting. 

A person declaring a pecuniary interest shall leave the meeting during that item of business and may return for the meeting following conclusion of that item. 

A person declaring non-pecuniary interests shall refrain from voting but may stay in the meeting and may speak with permission of the Chairperson. 

13.0 AGM

An Annual General Meeting shall be held each year in the Month of May. 

The Management Committee members will notify their respective Team members no less than 14 days before the meeting, notice will be given by the Secretary at a Management Committee meeting. 

The business of the meeting shall be held in two parts. 

Part 1 – To receive reports on the previous years business.  To receive the audited accounts and financial statement.  To elect a Management Committee in accordance with the Committee. 

Part 2 – To agree and approve a business plan for the ensuring year.  To make recommendations for sub groups and working parties and to receive name of volunteers to serve. 

14.0 EGM 

An EGM may be called by no less than 4 members of the Management Committee. 

An EGM may be called by no less than 4 parent/guardians/carers whose names appear on the membership register. 

The request for an EGM must be in writing to the Colts Secretary stating the business to be discussed. 

The Secretary shall convene such meetings giving 21 days clear notice stating the business to discuss. 

No other business shall be dealt with except the business stated by the calling of such meeting. 

15.0 DISSOLUTION 

It may be decided to dissolve the organisation at either the AGM or an EGM by two-thirds majority of those present and voting. 

DISPOSAL OF ASSETS 

Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the Netherfield Forum who shall determine how the assts shall be utilised for the benefit of the Junior Activities in the Netherfield Area.

16.0 ALTERATIONS TO THE CONSTITUTION 

Any proposal to alter the constitution must be delivered in writing to the Secretary, and determined at either the AGM or an EGM.  Alterations will require a two-thirds majority of those present and voting. 

17.0 RIGHTS TO COPIES OF THE CONSTITUTION 

All members shall be given a copy of the constitution on request. 

NETHERFIELD COLTS

CHAIRPERSONS SIGNATURE

 DATED

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©2003 Netherfield Colts F.C.