CHAIRPERSON	GEOFF FELLOWS
To Govern Committee meetings keeping the clubs best interests at the forefront To ensure Health and Safety/Child protection responsibilities are met To ensure the Auditing Process is adhered to To take full responsibility for all club matters To ensure the club committee meet regularly and meetings run effectively To ensure all Committee posts report on progress at each meeting whether in person or via apology & emailed report read by the secretary To remain un-biased and allow decisions for the club be made upon a majority vote decision process To provide guidance to all members In moments of appeal the decision of the chairman is final
VICE CHAIRPERSON	ANNETTE SCOTT
To ensure all Committee posts are filled to allow the smooth operation of the Committee and the Club overall In moments of dispute, the Vice Chairperson will investigate and manage the complaint allowing appeals in writing to the Chairperson Club refunds will be dealt with by the Vice Chairperson and the Committee regarding authorisation and value to be refunded To liaise with the Treasurer with regards to the club refund procedure/policy To Deputise in the absence of a chairman
SECRETARY	BEVERLY BARLOW
To minute the Committee meetings ensuring a true record is taken of events and distributed to the committee members To record all members present and list apologies reading reports of those absent at the appropriate time of the meeting To arrange meeting dates times and venues To report and record all correspondence to the Committee and respond within timescale To list and record committee actions To offer additional support as and when required To keep a true record of all meetings ensuring committee actions are followed through
TREASURER	DAVID GOODFELLOW
To run the club accounts effectively in preparation for AGM and audit To manage the club bank account To handle all cash/cheque/internet banking transactions To liaise with the Funding Officer in accordance to make application for grants etc To make payments for all invoices/ member ships such as ASA / STA / RLSS To ensure club insurance is up to date and the competitively priced policy is the correct policy for PSC To issue expense claims to club members To liaise with the events sub committee when required To control the clubs finances
CHIEF COACH	GEOFF FELLOWS
To recruit Door Registration/Coaches in charge/ Awards Secretary and support Coaches in charge with further recruitment areas To liaise with the Registration Secretary ensuring Classes are kept to desired numbers and the overall club membership figure does not fall To liaise with the Awards Secretary ensuring individual members work towards the correct skills and distance awards and the presentation evenings run efficiently To liaise with the Communication Officer ensuring members receive necessary information To liaise with the Coaches in charge on a weekly basis to ensure they have accurate and up to date information regarding individual members and lesson operation To manage all members progress with the help of coaches and make swimmer class moves at the end of each term To collate swimmer times with the help of the coaches to complete the class timed swim notice board information To produce class registers / payment forms / skills award / distance trackers for use in lesson planning To calculate the swim year time table ensuring all coaches are aware of the lesson plan for the following twelve months To hold Coach meetings updating them on any club news and changes to lesson criteria and new starters To manage the membership subscription payments when due over three week periods monitoring non payments/leavers and late payers To manage the stock and orders of uniforms / coach equipment / certificates and badges To effectively Manage the Teaching and Support Team on a weekly basis and ensure Lesson content meets the planned objectives with all junior swimmers ensuring all records and reports are documented
WELFARE OFFICER	VICI COOK
To ensure all Support Roles (Pool and Committee) over the age of 18 have clearance from the Criminal Records Bureaux (CRB) To ensure the WAVE policy is in place in accordance with the ASA with reference to Bullying To investigate and report all allegations of Bullying/ Poor behaviour to the Committee and take appropriate action to resolve such situations To act as a point of reference for all support roles with regards to child safety To monitor the clubs confidential health report and ensure coaches have information about individual members on how best to assist such members To ensure the clubs Health and Safety standards and best practices are in place and working effectively by reviewing accident reports and informing the Committee when such events occur To ensure the safety of members is high priority and the club is a friendly happy environment
COMMUNICATIONS OFFICER	ANNETTE SCOTT
Editor of the Bi monthly newsletter To ensure club members are kept up to date with any club news and information via email/text/facebook/website/telephone/letter/fax/notice board To liaise with the IT Officer ensuring the website is kept up to date To ensure club members receive reports from Committee meetings if they request to be on the mailing list and all members receive a copy of the AGM report To manage the members email vote when required To liaise with the events sub committee when required To advertise for new members of the Club / Committee / Coaches and other support roles To regularly ensure our members know what is happening within the club
IT OFFICER	MATTHEW SCOTT
To manage the official website To manage the club Text service To oversee the club facebook/twitter pages To ensure the club email system is kept up to date To oversee all electronic technical aspects of the club
REGISTRATION SECRETARY	VICKY SCOTT
To manage the new members waiting list ensuring we have a constant supply of new members available to join To contact people from the list when we intake in February and September To ensure new members receive welcome information and understand the way the club operates To ensure club members information is kept up to date for club records To monitor the absences on club registers and contact poor attendees To cover the Door Registration post when necessary To arrange new members and monitor current members and leavers
EVENTS SUPPORT OFFICER	SALLY HUMPHREYS
To plan, organise and run events such as Children’s Christmas parties/Club fund raising quiz nights/party nights/ race nights/fun days etc To organise end of term novelties for members To book guest presenters for presentation evenings To champion the events sub committee To enlist additional volunteer support from parents and family members of the club for activities and events To promote the social involvement of members including their friends and family
TRAINING COORDINATOR	ZOE MANN
To inform coaches of relevant training courses To offer support and information regarding course qualification To offer additional in house training to coaches when required such as CPR/Coach skill development/administration training To keep up to date with funding for volunteer courses To ensure Coaches have access to relevant courses and qualifications that will benefit PSC
AWARDS SECRETARY	VACANCY
Manage the distribution of Distance Badges and Certificates, ensuring all information is recorded correctly Liaise with coaches on Skills months (May and November) to ensure the appropriate award is achieved/recorded/awarded To arrange purchase/payment/collection of trophy Awards in preparation for parents evenings in January and July To ensure all Awards are present and in order on the nights of parents evening To ensure members receive correct awards and information is documented correctly
FUNDING AND SPONSORSHIP OFFICER	KATH HARKIN
To research Government/ Council/ lottery funding schemes and policies and to apply for funding on behalf of every aspect of the club where possible To liaise with the police property auction fund scheme application process To arrange fund raising raffles on parents evenings from obtaining donated prizes and selling tickets on the night/arranging ticket sellers though to ensuring the draw takes place and prizes are issued To contact businesses in search of sponsorship for events certificates and trophies To work in an events sub committee when required To raise funds which go towards end of year trophies, novelties, coaching equipment and training qualifications, CRB clearance costs and to also part subsidise the Junior members Christmas party thus keeping the overall bi annual membership subscription fee as low as possible
MARKETING AND PROMOTIONS OFFICER	VACANCY
To deal with the local press regarding club events To promote the club profile in Penketh and surrounding areas via word of mouth, local advertising, linking with other local groups To contact business to gain benefits for our members in terms of discounts or services via the sale of advertising space on our bi monthly newsletter/ e-shots and website To liaise with art designer for club advertisements/banners and literature To work in an events sub committee when required To promote the brand and reputation of the club