East Midlands Materials Society (EMMS)

Purpose

The object of the East Midlands Materials Society (henceforth referred to as “the Society”) shall be to create and promote interest in materials, and to bring together materials scientists, engineers, technicians and kindred professions in the East Midlands area by arranging talks, lecture competitions, discussions, works visits and social activities.

Regulations

1. Anyone who is a member of the Institute of Materials, Minerals and Mining (IOM3) and who studies, works, lives or has a connection with the area and has an interest in materials shall be eligible to be a member of the Society. They shall become members on declaring their affiliation to the Society through IOM3. 
2. The Society shall be governed by a Committee consisting of a President, Secretary, Treasurer and other Members, representing, as far as possible, the major industrial, research and academic institutions in the area, and the various disciplines of materials. There shall also be a younger members representative. A committee member may be responsible for specific tasks or activities.
3. The President shall normally be elected for a period of two years, and shall be eligible for re-election for a further period of two years.
4.   The Secretary, Treasurer and other Committee members shall be elected annually and shall be eligible for re-election.
5. The Committee shall meet as often as the business of the Society requires and shall be presided over by the President or other senior official. Four members of the Committee shall form a quorum.
6. The Society shall have a bank account on which cheques can be drawn. All cheques drawn on the Society shall have the signature of two of the following: the Treasurer, and two named Committee members. The Society may also have a savings account for monies not needed on a day-to-day basis. Authorisation for transactions for the savings account shall be by the treasurer and one of two named committee members.
7. Accounts shall be produced annually, which shall be subject to audit by a competent person external to the Committee.
8. An Annual General Meeting shall be held in the Spring for the business of electing Officers and to receive reports from the President, Secretary and Treasurer. The date for the meeting shall be posted on the Society’s web site at least 21 days before the meeting, and an agenda, at least seven days before the meeting.
9. Any vacancy on the Committee during the year of office shall be filled by a member co-opted by the Committee. Any vacancy for an officer shall be filled from within the Committee until the next Annual General meeting, or Special General Meeting, if called.
10. A Special General Meeting shall be convened upon the request in writing by ten members to the Secretary, stating the reasons for the meeting. The date for the meeting shall be posted on the Society’s web site at least 21 days before the meeting, and an agenda, at least seven days before the meeting.
11. Every ordinary meeting shall be presided over by the President or other Senior Member of the Committee.