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Constitution & Equality Policy
MUSKHAM PLAYERS CONSTITUTION 1.
AIMS 1.1
To provide a
variety of dramatic, dance and musical performances for public entertainment
for the people of Muskham and the surrounding area. 1.2
To create an
association and membership for the people of Muskham and surrounding area to
enjoy all aspects of producing, performing and experiencing a full range of
entertainments. 1.3
To encourage
all members of all ages to develop as a group and to produce the highest
standards of performance possible. 2.
MEMBERSHIP 2.1
Membership is
open to all, from those living in Muskham and the surrounding area. 2.2 All new members must be approved by the
Committee. 2.3 There shall be 4 categories of
membership: ·
Adult: 18
years and older ·
Family: Up to 2 adults and their children to age
17. ·
Youth: Secondary age members. ·
Child: Primary age members. 2.4
Member ship
fees are for the year January 1st to December 31st. Fees
must be paid by the end of January. (wef Jan 2005) 2.5 Participants in all productions must be
members to ensure insurance conditions are met. 3.
COMMITTEE 3.1
The committee
shall consist of 4 Officers and 6 Committee Members. 3.2
The Officers
consist of Chairman, Vice-chairman, Secretary and Treasurer. 3.3
The quorum for
a committee meeting shall be 5 of which 2 must be officers. 3.4
Committee
members must attend a minimum of 50% of meetings. The committee have the power
to remove a committee member due to poor attendance. 3.5
The committee
has the power to co-opt up to 2 additional members. 3.6
Officers can
remain in their position up to 3 consecutive years. 3.7
The President
is an honorary member who is appointed to ensure the committee and membership
fulfil the aims of the Muskham Players. 3.8
The President
shall be elected by the full membership at the AGM following the appointment of
the new committee. 3.9
The President
shall remain in post for one year. 3.10
The committee
shall call an Annual General Meeting (AGM) each May The
quorum for the AGM is 10. 4.
VOTING 4.1
All adult
members shall have one vote. This covers: a.
Adult members b.
Adult members
who are part of a family membership 4.2
Members must
be present at meetings to cast their vote. 4.3
Nominations
for officers will be taken in advance of the AGM by submission to the
Secretary. All nominations need a proposer, seconder and must be countersigned
by the nominee. Nominations at the AGM will only be taken for officers'
positions when no nominations are received in advance. 4.4
Nominations
for committee members will be taken at the AGM. One of the committee members
shall be the Social Secretary. Another will be the Child Protection Officer. 4.5
Where a vote
is needed voting will be by
secret ballot. 4.6
Only members
who have paid their subscriptions by the due date are eligible to vote. 5.
FINANCES 5.1
All financial
matters are handled by the Treasurer. 5.2
Audited
accounts shall be presented to the AGM for approval. 5.3
An honorary
auditor shall be appointed at the AGM. (if possible). 5.4
Membership
fees shall be agreed at each AGM on the proposal of the Treasurer. 5.5
The financial
year shall run from April 1st to March 31st. 6.
OTHER 6.1
Changes to
this constitution can only take place at the AGM or at an extra-ordinary
meeting called specifically for that purpose. 6.2
An
extra-ordinary meeting can be called by the committee or by members. If members
call such a meeting it will need a proposer, seconder and 4 other members signatures. Such a meeting will require a minimum of
14 days notice. 6.3
The Agenda at
the AGM shall include reports from the Chairman, Secretary and Treasurer. 6.4
Members can
submit agenda items for the AGM. These items will require a proposer and
seconder. 6.5
Should Muskham
Players cease to exist, all monies held by them shall go to a local charity
chosen by the members at that time. THE MUSKHAM PLAYERS EQUALITY POLICY MISSION STATEMENT The Muskham Players believe that is has a leading role to play in promoting equal opportunity and valuing diversity in the community. The Group also recognises and is committed to meeting its duties under equality legislation, and its equality policy willbe regularly monitored and reviewed. EQUALITY IN DELIVERY The Players aims to act positively to reduce inequality, to work against discrimination, and to promote and create access to the Group, irrespective of their age, disability, race, gender, sexuality, cultural or social background, religion or belief. Full account should be taken of people's views and expectations. The Players will ensure that all its members are aware of this policy MEMBER COMPLAINTS If any member considers that they have been the subject of unequal treatment, they should make a complaint to the Chairman of the Group. COMMITTEE RESPONSIBILITIES - To uphold the policies of the Muskham Players - To act as a good role model within the group - To observe for signs of direct and indirect discrimination, bullying, harassment, or physical assault, and act accordingly to resolve the issue. - The Committee, led by the Chair, must thoroughly investigate incidents and complaints, and agree on action to the taken. The Chair is responsible for making sure any complaint is investigated, except if he or she is implicated, in which case the appellant may nominate a non-associated member of the committee to investigate. Adjudication shall be by the Committee at large, except for any members of the committee directly implicated in the complaint.
POLICY RATIFIED ON 27 FEBRUARY 2009 |
