West Mersea Cricket Club Constitution

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CONTENTS
1 NAME
2 AIMS AND OBJECTIVES
3 MEMBERSHIP
4 MEMBERSHIP FEES AND MATCH SUBSCRIPTIONS
5 OFFICERS OF THE CLUB AND MANAGEMENT COMMITTEE
6 SELECTION OF TEAMS
7 FINANCE
8 ANNUAL GENERAL MEETINGS
9 DISCIPLINE AND APPEALS
10 DISSOLUTION
11 AMENDMENTS TO THE CONSTITUTION
12 DECLARATION

1 NAME

The club will be called WEST MERSEA CRICKET CLUB and will be affiliated to the E.C.C.B and the E.C.B. The club is also affiliated to Mersea Island Sports Association (M.I.S.A) and abides by the rules of the Association.

2 AIMS AND OBJECTIVES

The aims and objectives of the club will be :-
2.1 To encourage and promote the game of cricket throughout Mersea Island and surrounding areas.
2.2 To provide facilities, equipment and coaching for club members in organised friendly games and senior and colt league matches.
2.3 To manage West Mersea Cricket Club in accordance with the Sport England ClubMark Status as a safe, effective and child friendly club.
2.4 To ensure a duty of care to all members of the club.
2.5 To provide all its services in a way that is fair to everyone.
2.6 To ensure that all present and future members receive fair and equal treatment.
2.7 To ensure a duty of care to all members of the club by adopting and implementing the ECB 'Safe Hands, Welfare of Young People in Cricket Policy' and any future versions of the policy.

3 MEMBERSHIP

Membership shall be open to all persons wishing to join the club in either a playing or non-playing capacity irrespective of age, gender, disability, race, thnic origin, creed, colour, social status, and sexual orientation. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations together with all the club’s policies, procedures and codes of conduct. Members will be enrolled in one of the following categories :-
President, Vice-President, Honorary Member, Honorary Life Member, Full Member, Associate Member, Junior Member (Under Full Time Education)

4 MEMBERSHIP FEES AND MATCH SUBSCRIPTIONS

Membership fees and Match Subscriptions will be determined at the Annual General Meeting and all members will pay them in accordance with the amounts agreed.

5 OFFICERS OF THE CLUB AND THE MANAGEMENT COMMITTEE

5.1 The general administration of the club will be conducted by the management committee as elected at the Annual General Meeting and comprising :-
Chairman, Vice-Chairman, Secretary, Treasurer, Fixture Secretary, Match Secretary, 1st XI Captain, 1st XI Vice Captain, 2nd XI Captain plus Five Other Members. If any member of the committee holds more than one post, additional members may be elected to maintain the agreed optimum number.
5.2 The Management Committee will be convened by the secretary of the club and held at least three times a year or when necessary in addition.
5.3 The Quorum required for business to be agreed will be five members.
5.4 The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
5.5 The Management Committee will have powers to fill any vacancy in its period of office, co-opt additional members if considered necessary, and appoint sub-committee’s as necessary.
5.6 All trophies awarded by the club are for perpetual challenge and are at all times the property of the club except when decided to the contrary by the Management Committee.
5.7 The Management Committee will be responsible for arranging disciplinary hearings of members who infringe the club’s constitution, codes of conduct or equity policy. These powers are defined in Paragraph 9.

6 SELECTION OF TEAMS

The selection of teams to represent the club shall be the responsibility of the relevant team captain’s in conjunction with the match secretary and subject to the availability of players. The following guidelines should be followed :-
6.1 The strongest available side to be selected for league matches.
6.2 Where possible all playing members are to be given the opportunity to play a game each week

7 FINANCE

7.1 All club monies will be banked in an account held in the name of the club at a bank appointed at the Annual General Meeting.
7.2 The Treasurer will be responsible for the finances of the club.
7.3 The financial year will end on the 31st December.
7.4 A non-member of the club will be appointed auditor and an audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
7.5 No payment of club monies may be made without the consent of two of the three following officers :- Chairman, Secretary and Treasurer.

8 ANNUAL GENERAL MEETINGS

The Annual General Meeting (AGM) shall be held between January 1st and February 28th each year. Attendance is open to all interested parties and the number attending is not subject to a quorum. The Secretary shall give seven days notice of the meeting in the Essex County Standard and by local public postings. Club Members may, at any time, call Extraordinary General Meetings (EGM), outside the AGM, subject to at least one third of the membership requesting such a meeting. The Management Committee may call an EGM at any time. It should be noted that the procedures for EGM’s will be the same as for the AGM. The business of the AGM shall include :-

8.1 Presentation of the previous AGM Minutes
8.2 Presentation of the Secretary’s Report
8.3 Presentation of an audited financial statement by the Treasurer
8.4 Appointment of Bankers
8.5 Amendments to Constitution and Code of Conduct.
8.6 Election of Officers :-
President, Chairman, Vice-Chairman, Secretary, Treasurer, Match Secretary, Fixture Secretary, 1st XI Captain and Vice Captain, 2nd XI Captain and Vice Captain, Committee
Voting will be confined to bona fide members. All candidates for office shall be proposed and seconded by bona fide members. In the event of there being more candidates standing for office than are required an election shall take place. In the event of a tied election the Chairman shall have a second or a casting vote.

9 DISCIPLINE AND APPEALS

All complaints regarding the behaviour of members should be submitted in writing to the Secretary who will then convene a Management Committee within 28 days.
The Management Committee shall have the authority to take appropriate disciplinary action including suspension or termination of membership. The outcome of a Disciplinary Hearing should be notified in writing to the complainant and the member against whom the complaint was made within seven days of the hearing. Any member who is disciplined has one week to appeal against any decision. This should be made in writing to the Secretary who will then convene an Appeals Committee comprising three committee members to meet with the individuals to discuss the issue.

10 DISSOLUTION

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution any assets of the club that remain will become the property of the Essex County Cricket Board or if the club should merge with another then funds will pass to the new joint club funds.

11 AMENDMENTS TO THE CONSTITUTION

The Constitution will only be changed through agreement by majority vote at an AGM or EGM.

12 DECLARATION

WEST MERSEA CRICKET CLUB hereby adopts and accepts this constitution as a current operating guide regulating the action of the members.

Adopted at Annual General Meeting February 12th 2006.