The forms for the submission of species records online require the name of at least one observer to be supplied. Additional observer names are optional.

The name(s) of observer(s) form an important piece of a species record as part of its provenance and will be retained as part of the record by the County Recorder.

An email address is also requested on the forms. This is so that if there is a query regarding the submitted information the County Recorder can contact the submitter.

The email address is also used by the County Recorder to send a personal email of thanks and acknowledgement, in addition to the automated acknowledgement generated when the form is submitted.

Email addresses are not used for any other purpose and will not be passed to anyone else.

Observer name(s) and email address are not verified as part of the form submission process, so if an submitter wishes to supply fictitious name(s) and/or email address they are free to do so. The County Recorder however will not accept a record that comes from a suspicious source and has a bogus email address when the record is acknowledged.

If the forms become subject to abuse, more rigorous record submission mechanisms will be employed, but thankfully these have not yet become necessary.