Club Rules

SATELLITES OF MACCLESFIELD S.C.

CLUB RULES

Words imparting the masculine gender shall include the feminine and vice versa.  Words of the singular include the plural and vice versa

1.   The Club

1.1.  This Club shall be called Satellites of Macclesfield Swimming Club. (Subsequently referred to as ‘the Club’) and shall consist of an unlimited number of members of whom the competing members, except in Masters competitions shall be eligible competitors as defined in ASA Competitions Laws.  It shall be affiliated to the Northern Counties Amateur Swimming Association.

 

1.2.  The objects of the Club shall be the promotion and encouragement of  swimming in all its disciplines

 

2.   Annual General Meeting (AGM) & Extraordinary General Meeting (EGM)

2.1.  The Committee shall be elected at the AGM along with an auditor who shall examine the accounts and prepare a financial statement, which shall be presented at the AGM, which shall be held in December each year. At least 28 days notice shall be given to members of such a meeting

2.2.  At the AGM or Extraordinary General Meeting (EGM) all Members and Vice Presidents present who are 18 years of age or over and whose subscriptions are not arrears, hereafter called voting members, shall be entitled to vote and to take part in the business of the meeting.  Ten  members to for a quorum

2.3.  An Extraordinary General Meeting shall be called by the Hon. Secretary on receipt of a requisition signed by twenty voting members of the Club, or at the discretion of the Committee stating the reason for which the meeting is required.  An EGM shall be called by the Hon. Secretary within 28 days of the receipt of such a requisition and members given at least 14 days notice of the date of the meeting.  An announcement of the meeting showing its purpose, prominently displayed on the Club’s notice-board at Macclesfield Leisure Centre shall be regarded as sufficient notice for the purpose of this rule

2.4.  The voting members present at the AGM may elect on nominations from the committee, one or more Hon. Life Members in order to recognise meritorious service within the Club.

2.5.  The AGM shall appoint on recommendation of the Committee the Chief Coach

2.6.  No new rule shall be made, or existing rule altered or rescinded except at an AGM and by a majority of two-thirds of the voting members present.  Proposals for amendment of the rules, in writing and signed by the proposer and a seconder, must be in the hands of the Hon. Secretary by 31st October

 

3.   Club Management

3.1.  The management of the Club shall be vested in a committee comprising of ten elected members plus Hon Life Members, Chief Coach and Deputy Chief Coach.  A Chairman, Vice-chairman, Hon. Secretary, Hon Treasurer, shall be elected by the committee.

3.2.  Members of the committee (apart from the Chief Coach and Deputy Chief Coach) shall serve for two years. (Except year one (1999),when a draw will  take place, half the committee standing for one year, the other half standing for two years) Half of the elected committee will retire each year, but shall be eligible for re-election.

3.3.  Any member of the Committee who absents himself from three meetings without sufficient reason shall be considered no longer a member of the committee, and another shall be co-opted in his place.

3.4.  At Committee meetings five members to form a quorum

3.5.  A sub-committee may be formed by the Committee to deal with particular aspects of running the Club.  The chairman of such a sub-committee shall be a member of the Club Committee

3.6.  The Committee shall have the power to co-opt any person (without voting rights) for any purpose,  upto a maximum of four persons

3.7.  The Committee shall appoint as necessary coaches and teachers for the purpose of giving instruction to members

 

4.   President

4.1.  The position of President is an honorary post conferred by the Club.  It involves no executive responsibility

4.2.  Following the recommendation of the Committee the appointment of President shall be subject to the approval of the AGM

4.3.  The term of office shall be one year, but subject to approval by the AGM may be renewed.

4.4.  Previous Presidents will retain the title Past President

4.5.  The President and Past Presidents may be called upon to provide advice and support to the Committee and Club.

 

5.   Membership

5.1.  Any person wishing to join the Club shall complete an application form, which will be submitted to the Committee for consideration.  Prospective swimming members may be required to undertake a swimming trial as part of the application procedure; this will be at the discretion of the Chief Coach.  Subscriptions for membership shall be due on election to membership.

5.2.  Any member wishing to resign from membership shall give written notice to the Hon. Secretary as soon as possible.

5.3. Full Swimming Members

5.3.1.    Any member, who is a member of the ASA and ‘first registered’ to the Club, shall be deemed a full swimming member.  First registered to mean that, Satellite of Macclesfield S.C. is the club of which the member has the longest current unbroken period of membership.

5.4. Associate Swimming Members

5.4.1.    Any member, for whom the Club is not their ‘first registered’ Club shall be deemed an Associate Swimming Member.  Participants in the Club’s teaching scheme shall also be deemed Associate Members

5.5. Vice Presidents

5.5.1.    Parents of Full Swimming Members and all other non-swimming members shall be deemed as Vice Presidents.

 

6.   Finance

6.1.  The annual subscription shall be determined by the Annual General Meeting and shall run from 1st January to 31st December.

6.2.  The Committee shall have the power to reduce the annual subscription to new members joining after 31st March on a monthly pro-rata basis.

6.3.  Any member whose subscription, training fees or other just liabilities are in arrears by 2 months or more shall not be allowed to take part in any of the Clubs activities, until such arrears are paid.

6.4.  The meeting for training and instruction in swimming shall be in accordance with the schedule laid down by the Committee.  The Committee shall determine training fees and teaching class fees.

6.5.  The Club’s financial year shall run from 1st October to 30th September

6.6.  All funds and property of the Club shall not be paid to or distributed amongst the members of the Club and upon dissolution shall be applied to the furtherance of the Club’s objects or for any charitable purpose

 

7.   Discipline

7.1.  For a violation of these rules, or conduct considered by the Committee to be detrimental to the interest of the Club, the Club reserves the power to suspend or expel any member by a two-thirds majority at any Committee meeting. (Subject to an appeal to the AGM or an EGM).

7.1.1.    Written Notice of such proposed suspension or expulsion should be given to the individual and the accused shall be invited to attend and speak, to call witnesses and to question witnesses called against him.  The defendant may, if he so desires, be accompanied by another person to assist with the presentation of his defence.

7.1.2.    If the alleged offence is also an offence against ASA law it shall not be dealt with by the Club, but shall be referred to the Judicial Administrator at the ASA.

 

8.   The Committee, subject to the approval of the next AGM or EGM shall settle all doubts, disputes, grievances or any matter not provided for in the foregoing rules.