Constitution

1.That the officers of the Society shall consist of a President, Vice Presidents, an Auditor a Finance officer (all to be ex-officio members of the committee), General secretary and minute clerk (combined posts), Chairman, Vice Chairman, Match Secretary and six senior members (serving as ordinary committee members) who shall conduct the affairs of the Society and constitute the Executive Committee.

2.That such Officers shall be appointed / elected at the AGM save for the committee of which one half shall retire by rotation each year but those retiring shall be eligible for re-election.

3.That a statement of the accounts be presented to the AGM for discussion and adoption.

4.The Society shall hold a General monthly meeting open to all members and held on the first Monday of each month, at the Society HO, at 8.00 PM. All Officers present will not comment on the Societies financial or other confidential affairs.

5.The Officers of the Society shall meet on the Second Monday of each month, at the Societies HO,at 8.00 PM to conduct the business of the Society. The Executive committee shall be empowered to co-opt or invite any person to the meetings or to set up sub-committees as seen fit.

6.That the ten senior members of the Executive committee be those only empowered to vote on such matters arising at committee meetings. In the event of a tied vote the Chairman shall have a casting vote.

7.For Officers meetings a quorum shall be considered to be not less than six Officers with full voting rights. Either the Chairman or Vice Chairman must be present for the meeting to be quorate.

8.Officers of the Society with voting powers must declare any conflict of interest and abstain from voting on matters relating to such interests.

9.Any committee member attending less than six committee meetings per year will be asked to step down.

10.That every member of the Society shall be furnished with a copy of these Rules. Regulations and Constitution' and it shall be considered their duty to report any infringement thereof which may come under their observation to any officer of the Society without delay.

11.That in the case of these rules being infringed by any member, then they would be liable for suspension or expulsion and/or prosecution depending on the findings of the Executive Committee after investigation. The member would be given the right to account for any infringement.

12.That any alteration or addition to these rules shall be decided upon by the Society at an AGM or Extra Ordinary General Meeting, or if anything that is not provided for in the rules shall be laid before the Executive Committee who shall have full power to act, and that their decision shall be binding until such time as ratified by the next AGM.

13.That any member desiring to make any change to these rules must give the Secretary at least four weeks notice in writing, and duly seconded, prior to an AGM (Also applies to an AGM), and that all proposals will be voted upon at the AGM. All proposers and seconders must attend.

14.An Extra Ordinary General Meeting may be called by request to the Executive Committee with notice signed by at least 10% or 100 senior members whichever is the greater. No business will be transacted at any such meeting except for which it was called. All members must receive fourteen days notice and an agenda for such a meeting.

15.That only Senior members shall have the right to vote at an Annual General Meeting or an Extra Ordinary General Meeting (Excluding Affiliated Group Members).

16.Any item for consideration by the Executive Committee must be placed before the Monthly General Meeting, any such item must be approved by the meeting and entered into the Minute Book and that the Executive Committee will give it consideration at the earliest possible date.

17.Trustees acting on behalf of the Society shall be indemnified against risk and expense out of the Society's property or holdings. The Trustees shall hold office until their death or resignation or until their removal from office by a resolution of the Executive Committee, who may take such action for any reason which may seem sufficient to the majority of the members present and voting at any meeting. Where by reason of any such death, resignation or removal it shall appear necessary to the Executive Committee that a new Trustee or Trustees shall be appointed, or if the Executive Committee deem it necessary to appoint additional trustees that this shall be by resolution of the Executive Committee. The Chairman and the Executive Committee are hereby nominated as the persons to appoint new Trustees of the Society within the meaning of section 36 of the Trustees act 1925.

back to the top