1.NAME
The Club shall be called "Worthing Minors Football Club" and shall be
affiliated to the Sussex County Football Association.
2.OBJECTIVES
The objectives of the Club shall be: -
a) To organise and encourage playing of Association Football with the home
pitches in the WORTHING area.
b) To provide Playing Members with suitable football training in safe and
friendly environment.
c) To always promote friendship to players, officials and spectators and
to seek to always play within ‘the spirit’ of the Football Association
Laws.
d) To organise and encourage other social activities amongst members.
e) To promote and uphold the Clubs Code of Conduct.
f) To promote The Football Associations Child Protection Polices and
Procedures, Codes of Conducts and Anti-Discrimination and Equal
Opportunities Policy.
3.MEMBERSHIP
3.1 GENERAL
The Club shall comprise of Honorary Members, Playing and Non-Playing
Members and such other Members as the Management Committee may think fit.
3.2 CATEGORIES OF MEMBERSHIP
3.2.1 Honorary Members:
(a) Presidents
(b) Vice Presidents (Maximum of Five)
(c) Life Members
(d) Other Honorary Members
3.2.2 Playing Members:
(a) Junior
Boys/Girls may become Junior Members once they have attained the age of
five years and up to 31st August following their eighteenth birthday
(b) Adult
Members must be a minimum of 15 years to play in Adult games.
3.3 DETERMINATION OF MEMBERSHIP
3.3.1 General:
(a) Invitation for all honorary positions shall be determined by the
Management Committee, subject to the approval of the Club at a General
Meeting.
(b) Admission to membership, except in 3.2.1 above, shall be by completion
and acceptance of the appropriate application or registration form and,
where provided for, payment of the appropriate subscription or fee.
3.3.2 Honorary Members
(a) President
The position to be held until the holder either resigns or is requested to
vacate the position by the Management Committee.
(b) Vice Presidents
The position to be held until the holder either resigns or is requested to
vacate the position by the Management Committee.
(c) Life Members
The Management Committee may reward exceptional service to the Club by the
offer of Life Membership.
(d) Other Honorary Members
As the Management Committee may from time to time see fit to invite.
4.SUBSCRIPTIONS
4.1 PLAYING MEMBERS
A Membership of Registration Fee will be required on registration each
playing season and fees may be levied during the course of the season.
Such fees shall be defined and agreed at the Annual General Meeting of the
Club held at the end of the previous season.
5.VOTING RIGHTS
5.1 Those entitled to vote at any general Meeting of the Club shall be the
President, Vice President, Life Members, Adult Playing members over the
age of 18, Junior Playing Members represented by a Parent or Guardian.
5.2 Only those present at any general Meeting may vote and no member shall
exercise more than one vote.
5.3 Except where otherwise within these Rules a two thirds majority is
provided for the result of any ballot taken at a General Meeting shall be
determined by a simple majority with the Chairman of the meeting having a
casting vote in the event of voting being tied.
6.MANAGEMENT
6.1 OFFICERS
6.1.1 The Officers of the Club shall be Chairman, Vice Chairman,
Secretary, Treasurer, Child Protection Officer, Fund Raising Officer and
Kit and Equipment Officer.
6.1.2 All Officers shall serve for one year until the next Annual General
Meeting when they shall each retire.
6.1.3 Retiring Officers shall be eligible for re-election
6.1.4 Nominations proposed and seconded by bona-fide Members entitled to
vote at the AGM must be received by the Secretary not later than fourteen
days prior to the meeting. No nomination shall be accepted without prior
consent of nominee
6.1.5 In the event the of a vacancy the Management Committee shall have
the power to co-opt any member of the Club to fill such vacancy until the
next AGM.
6.2 SQUAD OFFICIALS
The Management Committee shall from time to time make appointments to the
position of Squad Managers, Squad Representatives and such other positions
as they deem necessary or expedient and shall also determine the
responsibilities and tenure of each position. All Squad Managers must
agree to comply with the Clubs “ Managers Code of Conduct and Guidelines”
and should be prepared or nominate a squad coach to attend and pass ‘The
FA level One Coaching Course’
6.3 MANAGEMENT
6.3.1 The affairs of the Club shall be conducted and managed by a
Management Committee comprising of the Officers of the Club or co-opted
members.
6.3.2 The President, Vice President(s) and a Minutes Secretary shall be
ex-officials members.
6.3.3 The Management Committee shall meet not less than once every six
weeks.
6.3.4 A quorum shall be a minimum five members for a meeting of the
management Committee.
6.3.4 Minutes shall be taken at all Committee Meetings and shall be open
to inspection by any member of the Club on application in writing to the
Secretary.
6.3.5 The Management Committee may from time to time appoint from amongst
their Club Members such sub-committees as they necessary or expedient and
may depute or refer to them such of the power and duties of the management
Committee as they may determine. Such sub-committees shall periodically
report to the Management Committee and shall conduct their business in
accordance with the directions of the Management Committee.
7.GENERAL MEETING
7.1 ANNUAL GENERAL MEETING
7.1.1 The AGM of the club shall be held in June/July of each year upon a
date and time to be fixed by the Management Committee, for the following
purpose.
(a) To receive from The Management Committee a Report, audited Balance
Sheet and Statement of Accounts for the preceding financial year.
(b) To elect the Officers and appoint an Auditor for the ensuing Club
year.
(c) To approve any invitations for Honorary Membership.
(d) To define and then agree, as necessary the Membership, Registration
and Players Match Fees for the forthcoming year.
(e) To decide on any Resolution duly submitted to the meeting as
hereinafter provided
7.1.2 Notices of the AGM shall be given not less than twenty-eight days
prior the Meeting.
7.1.3 Any bona-fide member entitled to vote at the AGM may on written
application to the Secretary not later than fourteen days prior to the
Meeting request the inclusion on the Agenda of any Resolution of other
business. However, any such Resolution or business shall not be considered
further at the meeting unless the proposer is in attendance and the
Resolution or business for consideration has a seconder.
7.1.4 A copy of the Agenda, Report, audited Balance Sheet and Statement of
Accounts shall be available to members not less than seven days prior to
the meeting on application to the Secretary and at the Meeting.
7.1.5 A quorum for the AGM shall be twelve bona-fide members entitled to
vote.
7.1.6 A Resolution to amend these Rules shall not be carried unless it
receives the support of not less than two thirds of the bona-fide members
entitled to vote present.
7.2 SPECIAL GENERAL MEETINGS
7.2.1 The Management Committee or collectively any six bona-fide members
entitled to vote may at any time for special purpose request the Secretary
in writing to call a Special General Meeting. Notice of the Meeting ,
which shall be held within twenty-one days and the Resolution or business
to be given not less than seven days prior to the meeting. Only the
resolution or the business to be considered shall be dealt with.
7.2.2 At a Special General meeting any resolution shall not be carried
unless it receives the support of not less than two thirds of the
bona-fide members eligible to vote present
7.2.3 A quorum for a Special General Meeting shall be:-
(a) Five members of the management Committee and five other bona-fide
members entitled to vote if the meeting is called by Management Committee
otherwise –
(b) the five signatories to the resolution and five bona-fide members
entitled to vote.
8.FINANCES
8.1 The Treasurer shall keep an account of all income and expenditure and
shall submit to the Annual General Meeting for approval a Statement of
Accounts.
8.2 The funds of the Club shall be held in the name of the Club in any
suitable Financial Institution. Withdrawals shall only on the signature of
two of the following Officers - Chairman, Vice Chairman, Secretary,
Treasure and any other nominated member of the Management Committee.
8.3 The financial year of the Club shall from 1st June to 31st May.
8.4 No member shall except for professional services rendered at the
request of the Management Committee, receive any profit or emoluments from
the funds or transactions of the Club.
9.DISSOLUTION
9.1 The Club shall only be dissolved when either:-
(a) a period of not less than two years has elapsed since a Resolution to
that effect was carried at a properly convened Special general Meeting of
the Club, or
(b) the Club has been inactive for a period of not less than two years
9.2 During the period of inactivity all assets shall be held by the
President and/or Vice President(s) or such other nominated Officials.
9.3 On dissolution of the Club the assets shall be distributed within the
local community for the benefit of its youth.
10.SPECIAL PROVISIONS
10.1 BYE LAWS
10.1.1 The Management Committee may from time to time make, repeal and
amend such bye-laws (so as not to be inconsistent with these Rules), as
they shall deem expedient for the management and well being of the Club.
10.1.2 A copy of such byelaws shall be issued to all members and shall be
binding upon the membership until repealed by the Management Committee or
set aside by a Resolution of a General Meeting of the Club.
10.2 OTHER MATTERS
Any matter not provided for in these rules shall be dealt with by the
Management Committee
11.INSURANCE
11.1 The Club will agree to provide adequate Public Liability and
Personnel accident insurance to all members as recommended by The Sussex
FA and Leagues to which we are affiliated too.
12.DISCIPLINARY PROCEEDURES
12.1 All members will be required to abide to club rules and code of
conduct.
12.2 If any person is found to have committed offences contrary to the
club rules or code of conduct they will be asked to explain their actions
before the executive committee of the club. This could lead to the
suspension or expulsion of the member from Worthing Minors.
12.3 Any appeals to the decision of the executive committee must be given
in writing within two weeks of their decision. A final meeting will be
re-convened within two weeks of receiving the appeal, whereby the
executive committee’s decision will be final.
12.4 The FA can be the only body to rescind a final appeal.
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