The Club shall be called "Worthing Minors Football Club" and shall be affiliated to the Sussex County Football Association.
The objectives of the Club shall be: -
a) To organise and encourage playing of Association Football with the home
pitches in the WORTHING area.
b) To provide Playing Members with suitable football training in safe and
friendly environment.
c) To always promote friendship to players, officials and spectators and to seek
to always play within ‘the spirit’ of the Football Association Laws.
d) To organise and encourage other social activities amongst members.
e) To promote and uphold the Clubs Code of Conduct.
f) To promote The Football Associations Child Protection Polices and Procedures,
Codes of Conducts and Anti-Discrimination and Equal Opportunities Policy.
3.1 GENERAL
The Club shall comprise of Honorary Members, Playing and Non-Playing Members and
such other Members as the Management Committee may think fit.
3.2 CATEGORIES OF MEMBERSHIP
3.2.1 Honorary Members:
(a) Presidents
(b) Vice Presidents (Maximum of Five)
(c) Life Members
(d) Other Honorary Members
3.2.2 Playing Members:
(a) Junior
Boys/Girls may become Junior Members once they have attained the age of five
years and up to 31st August following their eighteenth birthday
(b) Adult
Members must be a minimum of 15 years to play in Adult games.
3.3 DETERMINATION OF MEMBERSHIP
3.3.1 General:
(a) Invitation for all honorary positions shall be determined by the Management
Committee, subject to the approval of the Club at a General Meeting.
(b) Admission to membership, except in 3.2.1 above, shall be by completion and
acceptance of the appropriate application or registration form and, where
provided for, payment of the appropriate subscription or fee.
3.3.2 Honorary Members
(a) President
The position to be held for 5 years or the holder either resigns or is requested
to vacate the position by the Management Committee.
(b) Vice Presidents
The position to be held until the holder either resigns or is requested to
vacate the position by the Management Committee.
(c) Life Members
The Management Committee may reward exceptional service to the Club by the offer
of Life Membership.
(d) Other Honorary Members
As the Management Committee may from time to time see fit to invite.
4.1 PLAYING MEMBERS
A Membership of Registration Fee will be required on registration each playing
season and fees may be levied during the course of the season. Such fees shall
be defined and agreed at the Annual General Meeting of the Club held at the end
of the previous season.
5.1 Those entitled to vote at any general Meeting of the Club shall be the
President, Vice President, Life Members, Adult Playing members over the age of
18, Junior Playing Members represented by a Parent or Guardian.
5.2 Only those present at any general Meeting may vote and no member shall
exercise more than one vote.
5.3 Except where otherwise within these Rules a two thirds majority is provided
for the result of any ballot taken at a General Meeting shall be determined by a
simple majority with the Chairman of the meeting having a casting vote in the
event of voting being tied.
6.1 OFFICERS
6.1.1 The Officers of the Club shall be Chairman, Vice Chairman, Secretary,
Treasurer, Child Protection Officer, Fund Raising Officer and Kit and Equipment
Officer.
6.1.2 All Officers shall serve for one year until the next Annual General
Meeting when they shall each retire.
6.1.3 Retiring Officers shall be eligible for re-election
6.1.4 Nominations proposed and seconded by bona-fide Members entitled to vote at
the AGM must be received by the Secretary not later than fourteen days prior to
the meeting. No nomination shall be accepted without prior consent of nominee
6.1.5 In the event the of a vacancy the Management Committee shall have the
power to co-opt any member of the Club to fill such vacancy until the next AGM.
6.2 SQUAD OFFICIALS
The Management Committee shall from time to time make appointments to the
position of Squad Managers, Squad Representatives and such other positions as
they deem necessary or expedient and shall also determine the responsibilities
and tenure of each position. All Squad Managers must agree to comply with the
Clubs “ Managers Code of Conduct and Guidelines” and should be prepared or
nominate a squad coach to attend and pass ‘The FA level One Coaching Course’
6.3 MANAGEMENT
6.3.1 The affairs of the Club shall be conducted and managed by a Management
Committee comprising of the Officers of the Club or co-opted members.
6.3.2 The President, Vice President(s) and a Minutes Secretary shall be
ex-officials members.
6.3.3 The Management Committee shall meet not less than once every six weeks.
6.3.4 A quorum shall be a minimum five members for a meeting of the management
Committee.
6.3.4 Minutes shall be taken at all Committee Meetings and shall be open to
inspection by any member of the Club on application in writing to the Secretary.
6.3.5 The Management Committee may from time to time appoint from amongst their
Club Members such sub-committees as they necessary or expedient and may depute
or refer to them such of the power and duties of the management Committee as
they may determine. Such sub-committees shall periodically report to the
Management Committee and shall conduct their business in accordance with the
directions of the Management Committee.
6.4 DISCIPLINARY COMMITTEE
6.4.1 The Committee shall consist of four elected club members
6.4.2 Any disciplinary hearing shall consist of three of the four committee and
will be chaired by the Club’s Chairman or another nominated person.
7.1 ANNUAL GENERAL MEETING
7.1.1 The AGM of the club shall be held in May/June of each year upon a date and
time to be fixed by the Management Committee, for the following purpose.
(a) To receive from The Management Committee a Report, audited Balance Sheet and
Statement of Accounts for the preceding financial year.
(b) To elect the Officers and appoint an Auditor for the ensuing Club year.
(c) To approve any invitations for Honorary Membership.
(d) To define and then agree, as necessary the Membership, Registration and
Players Match Fees for the forthcoming year.
(e) To decide on any Resolution duly submitted to the meeting as hereinafter
provided
7.1.2 Notices of the AGM shall be given not less than twenty-eight days prior
the Meeting.
7.1.3 Any bona-fide member entitled to vote at the AGM may on written
application to the Secretary not later than fourteen days prior to the Meeting
request the inclusion on the Agenda of any Resolution of other business.
However, any such Resolution or business shall not be considered further at the
meeting unless the proposer is in attendance and the Resolution or business for
consideration has a seconder.
7.1.4 A copy of the Agenda, Report, audited Balance Sheet and Statement of
Accounts shall be available to members not less than seven days prior to the
meeting on application to the Secretary and at the Meeting.
7.1.5 A quorum for the AGM shall be twelve bona-fide members entitled to vote.
7.1.6 A Resolution to amend these Rules shall not be carried unless it receives
the support of not less than two thirds of the bona-fide members entitled to
vote present.
7.2 SPECIAL GENERAL MEETINGS
7.2.1 The Management Committee or collectively any six bona-fide members
entitled to vote may at any time for special purpose request the Secretary in
writing to call a Special General Meeting. Notice of the Meeting , which shall
be held within twenty-one days and the Resolution or business to be given not
less than seven days prior to the meeting. Only the resolution or the business
to be considered shall be dealt with.
7.2.2 At a Special General meeting any resolution shall not be carried unless it
receives the support of not less than two thirds of the bona-fide members
eligible to vote present
7.2.3 A quorum for a Special General Meeting shall be:-
(a) Five members of the management Committee and five other bona-fide members
entitled to vote if the meeting is called by Management Committee otherwise –
(b) the five signatories to the resolution and five bona-fide members entitled
to vote.
8.FINANCES
8.1 The Treasurer shall keep an account of all income and expenditure and shall
submit to the Annual General Meeting for approval a Statement of Accounts.
8.2 The funds of the Club shall be held in the name of the Club in any suitable
Financial Institution. Withdrawals shall only on the signature of two of the
following Officers - Chairman, Vice Chairman, Secretary, Treasure and any other
nominated member of the Management Committee.
8.3 The financial year of the Club shall from 1st May to 30th April.
8.4 No member shall except for professional services rendered at the request of
the Management Committee, receive any profit or emoluments from the funds or
transactions of the Club.
9.DISSOLUTION
9.1 The Club shall only be dissolved when either:-
(a) a period of not less than two years has elapsed since a Resolution to that
effect was carried at a properly convened Special general Meeting of the Club,
or
(b) the Club has been inactive for a period of not less than two years
9.2 During the period of inactivity all assets shall be held by the President
and/or Vice President(s) or such other nominated Officials.
9.3 On dissolution of the Club the assets shall be distributed within the local
community for the benefit of its youth.
10.SPECIAL PROVISIONS
10.1 BYE LAWS
10.1.1 The Management Committee may from time to time make, repeal and amend
such bye-laws (so as not to be inconsistent with these Rules), as they shall
deem expedient for the management and well being of the Club.
10.1.2 A copy of such byelaws shall be issued to all members and shall be
binding upon the membership until repealed by the Management Committee or set
aside by a Resolution of a General Meeting of the Club.
10.2 OTHER MATTERS
Any matter not provided for in these rules shall be dealt with by the Management
Committee
11.INSURANCE
11.1 The Club will agree to provide adequate Public Liability and Personnel
accident insurance to all members as recommended by The Sussex FA and Leagues to
which we are affiliated too.
12.DISCIPLINARY PROCEDURES
12.1 All members will be required to abide to club rules and code of conduct.
12.2 If any person is found to have committed offences contrary to the club
rules or code of conduct they will be asked to explain their actions before the
disciplinary committee of the club. This could lead to the suspension or
expulsion of the member from Worthing Minors.
12.3 Any appeals to the decision of the executive committee must be given in
writing within two weeks of their decision. A final meeting will be re-convened
within two weeks of receiving the appeal, whereby the disciplinary committee’s
decision will be final.
12.4 The FA can be the only body to rescind a final appeal.
